Admin Team 

Last Updated: May 18, 2026

The Admin Team activity allows organizations to view and control which users are granted advanced Amion access. Advanced access includes the following roles:

• Organization Manager: Has access to all organization-level settings, including all facilities and schedules; access must be granted by another Organization Manager or your Client Success Manager.
• Facility Manager: Manages facility-level settings and all schedules within in scope facilities; access is via Facility Admin Access Code or granted by an Organization Manager.
• Schedule Manager: Manages specific schedules; access is via Scheduler Admin Access Code or granted by an Organization/Facility Manager.
• Switchboard User: Can make on-the-fly schedule changes to the schedule(s) outlined in the user’s scope; access is granted by an Organization or Facility Manager.

Note: Users can have multiple roles. For example, a user can be a Manager for a facility and a Schedule Manager for one or more schedules. For more information, please refer to the Admin Team Permissions training topic on Amion Academy. This topic provides detailed information about access levels by role within Amion.

Example

In the screenshot below, the user has:

• Facility Manager access for AMiON East Hospital
• Schedule Manager access for the East Pediatrics schedule

Click the ‘Manage’ icon next to the facility or schedule to access the Facility Admin or Schedule Manager screens.

How to Navigate the Admin Team Page

The Admin Team page displays all role assignments in a single table with columns for each role type. You can access the Admin Team at three levels — organization, facility, and schedule — each scoped to its context.

Users can have multiple roles. For example, a user can be a Manager for a facility and a Schedule Manager for one or more schedules. For more information, please refer to the Admin Team Permissions training topic on Amion Academy. This topic provides detailed information about access levels by role within Amion.

How to Grant a User Admin Access

To grant a user advanced Amion access:

1. From your Amion Homepage, click the ‘Manage’ icon next to your organization’s name

2. Select ‘Admin team’ on the homepage
3. Click ‘Add member’
4. Enter the email address associated with the users’ Doximity account 
5. Click ‘Add member’

If the user does not have a Doximity account, have them create one using the ‘How to Register on Doximity’ guide.

6. In the ‘Staff Type’ field select:
   • Manager - for access to administrator-level settings
   • Switchboard – for access to make on-the-fly schedule edits
7. In the ‘Scope’ field, select the scope of access you would like the user to have:

8. If applicable, select the facility/facilities or schedule/schedules the user should manage.
9. Click ‘Add Role(s)’ to add the role to the user
10. Click ‘Save’ to save your changes

The next time the user logs in, Manager access will appear on their Amion Homepage. Click ‘Manage’ to access the facility or schedule.

How to Log in with a Facility Admin or Schedule Admin Access Code

Facility Managers and Schedule Managers can still access Amion using an Admin Access Code without being on the Admin Team:

1. Open your Amion Homepage
2. In the ‘Enter Access Code’ field enter the Facility Admin or Scheduler Admin Access Code

The next time the user logs in, Manager access will appear on the user’s Amion Homepage, allowing them to manage the facility or schedule.

To Edit a User’s Access from the Admin Team

1. From your Organization Admin screen, select ‘Admin Team’
2. Click ‘Edit’ for the Staff Members access you would like to edit
3. In the ‘Assigned Roles’ section, click the red garbage can to remove access

4. Click ‘Save’ to save your changes

The next time the user logs into Amion, the ‘Manage’ icon will no longer display on the user's Amion Homepage.

User

Users can remove their own access directly from their Amion Homepage:

1. Open your Amion Homepage
2. Click ‘Edit’
3. Click ‘Remove’ 

This will remove that user’s access and these changes will be reflected in the Admin Team activity.